Privacy Notice CAIRNS CHURCH OF SCOTLAND,
MILNGAVIE CHARITY NUMBER SCOO9913 (the
“Congregation”)
Purpose of this Notice This Privacy
Notice outlines the way in which the Congregation will use personal information provided
to us. Personal information includes any
information that identifies you personally, such as your name, address, email address or
telephone number. The
Congregation recognises the importance of your privacy and personal information and we
have therefore outlined below how we use, disclose and protect this information. The
Congregation, jointly with the Presbytery of Dumbarton is the data controller, because
we decide how your data are processed and for what purpose.
Contact details for us are provided below. How
we use information We use the
information you give to us: ·
to administer membership records, including a Communion Roll and
Supplementary Roll; ·
for pastoral care purposes; ·
in relation to participation in Congregational activities ; ·
to provide you with information about news, events, and
activities within the Congregation or the wider Church of Scotland; ·
to provide the services of a parish church to the local
community; ·
to fulfil contractual or other legal obligations; ·
to manage our employees; ·
to further our charitable aims, for example through fundraising
activities; ·
to maintain our accounts and records (including the processing of
Gift Aid applications); ·
if CCTV is in place we have this for the
prevention and detection of crime. Disclosure
of information The
Congregation will only share your personal information where this is necessary for the
purposes set out above. Information will not be shared with any third party outwith the
Church of Scotland without your consent unless we are obliged or permitted to do so by
law. The
Congregation processes your information in the course of its legitimate activities, with
appropriate safeguards in place, as a not-for-profit body with a religious aim and on the
basis that our processing relates solely to members, former members or people who have
regular contact with us, and that this information is not disclosed to any third party
without your consent. We also
process information where this is necessary for compliance with our legal obligations;
where processing is necessary for the purposes of our legitimate interests and such
interests are not overridden by your interests or fundamental rights and freedoms; and
where you have given consent to the processing of your information for a particular
purpose. Storage and
security of personal information The
Congregation will strive to ensure that personal information is accurate and held in a
secure and confidential environment. We will
keep your personal information for as long as you are a member or adherent or have regular
contact with us or so long as we are obliged to keep it by law or may need it in order to
respond to any questions or complaints or to show that we treated you fairly. We may also keep it for statistical purposes
but if so we will only use it for that purpose. When
the information is no longer needed it will be securely destroyed or permanently rendered
anonymous. Further information about our data
retention policy is available at www.cairnschurch.org.uk/DataRetentionPolicy.pdf
or
from the Church Office. Getting a
copy of your personal information You can
request details of the personal information which the Congregation holds about you by
contacting us using the contact details given below. Inaccuracies
and Objections If you believe
that any information the Congregation holds about you is incorrect or incomplete or if you
do not wish your personal information to be held or used by us please let us know. Any information found to be incorrect will be
corrected as quickly as possible. You have the
right to object to our use of your personal information, or to ask us to remove or stop
using your personal information if there is no need for us to keep it. There may be legal or other reasons why we need to
keep or use your data, but please tell us if you think that we should not be using it. If we are
processing your data on the basis of your explicit consent, you can withdraw your consent
at any time. Please contact us if you want to
do so. Contact us You can
contact us by getting in touch with the
Data Protection Co-ordinator whose contact details are posted on the noticeboard in the
church vestibule or can be found in the Church Directory or from the Session Clerk. How to
complain You have the
right to complain to the Information Commissioner’s Office about anything relating to
the processing of your personal information by the Congregation. You can contact the ICO via its website at www.ico.org.uk or at Wycliffe House, Water Lane,
Wilmslow, Cheshire SK9 5AF. |